• Improve internal workflows, systems, and operational efficiency  

• Implement and manage business tools (e.g. ERP systems like Odoo)  

• Support data management and cross-team integration  

• Identify inefficiencies and propose process improvements  

• Work with subteams to streamline operations and communication  

• Assist in scaling Sunswift’s internal capabilities  

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• Analytical and problem-solving mindset  

• Interest in operations, consulting, or systems implementation  

• Familiarity with software tools or willingness to learn  

• Ability to understand cross-functional team needs  

• Strong initiative and adaptability

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While partners help cover a large amount of costs, there is still the need for the team to spend significant money or procuring parts and workshop equipment, as well as paying for event registration/transport/accommodation.

A student in this role would be responsible for overseeing the various Sunswift accounts to understand the financial state of the project. This includes monitoring project budgets and reviewing procurement requests. 

They will also produce financial forecasts to help determine how funding should be allocated in the future, surrounding major milestones such as events or car development.

Due to recruiting new team members every term, there is a constant stream of students joining and leaving the team each term. HR will involve all steps of the process, including:

• Manage recruitment cycles, applications, and interviews  

• Coordinate onboarding and offboarding processes  

• Maintain internal documentation and team records  

• Plan team bonding initiatives and culture-building activities  

• Support member engagement and retention strategies  

• Ensure clear communication of expectations and team structure  

• Strong organisational and people skills  

• Ability to handle sensitive information professionally  

• Interest in HR, leadership, or team management  

• Good communication and conflict resolution skills  

• Reliability and consistency in administrative tasks

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• Plan and execute events (e.g. Tech Day, expos, competitions, Outreach Program)  

• Coordinate logistics including travel, accommodation, and schedules  

• Develop run sheets and manage on-the-day operations  

• Liaise with internal teams, sponsors, and external stakeholders  

• Ensure smooth delivery of events from planning to execution  

• Handle contingency planning and problem-solving during events  

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• Strong organisational and time management skills  

• Ability to work under pressure in fast-paced environments  

• Excellent coordination and communication skills  

• Experience in event planning (preferred but not required)  

• Willingness to commit time during major events

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This role involves supporting the Team Principal in securing new sponsorship agreements, while also helping oversee communications and managing existing relationships. 

This includes developing and executing authentic partner activations alongside the Media team and Events team where necessary. It also involves tracking the impact of partnerships for reporting purposes and coordinating partner hosting experiences at events such as track days or offsites.

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• Identify and approach potential sponsors and industry partners  

• Develop sponsorship proposals, pitch decks, and outreach strategies  

• Maintain relationships with existing partners  

• Coordinate sponsor deliverables (branding, activations, reports)  

• Track partnership value and ensure mutual benefit  

• Support sponsor engagement at events and competitions  

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• Strong communication and interpersonal skills  

• Confidence in professional outreach (email, LinkedIn, meetings)  

• Interest in business development and relationship management  

• Ability to work independently and take initiative  

• Presentation and pitching skills are highly valued

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• Design and deliver outreach programs (e.g. school engagement, EDI initiatives)  

• Promote diversity, inclusion, and accessibility within Sunswift  

• Build relationships with external communities and organisations  

• Organise workshops, talks, and engagement events  

• Represent Sunswift in public-facing initiatives  

• Support long-term impact and community engagement strategy  

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• Passion for diversity, inclusion, and community impact  

• Strong communication and interpersonal skills  

• Initiative in creating and leading programs  

• Ability to engage with diverse audiences  

• Event planning or outreach experience (preferred)

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• Develop and implement long-term Sunswift strategy across teams  

• Analyse industry trends, competitors, and internal performance  

• Coordinate cross-functional execution of strategic initiatives  

• Define KPIs and track performance across key projects  

• Support leadership with insights, reports, and decision-making  

• Identify strategic risks and propose mitigation plans  

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• Strong analytical and structured thinking skills  

• Ability to translate strategy into actionable plans  

• Confident working with data and performance metrics  

• Strong communication and presentation skills  

• Ability to work across diverse technical and business teams  

• Initiative, leadership potential, and problem-solving mindset

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